We're starting with agricultural record-keeping in CleverFarm

Do you want to quickly find out which specific features we have in agricultural record-keeping? Then this article is just for you.

The agricultural record-keeping part of the application is used to record daily activities on the farm, primarily for crop production.

The application is divided into functional sections accessible from the main menu on the top bar: map, overview of parcels and areas, activity overview, stock management, reports, and catalogues. The main menu also includes tabs for precision farming, telematics, sensors, irrigation, and notifications; these sections will be introduced separately, for now, we will focus on the agricultural record-keeping part of the application.

Map

The map is used for a visual overview of the entire farm. It displays all parcel geometries, crops, watercourses, and other auxiliary layers. Individual parcels are color-coded based on the crops sown on them. Another important feature of the map is parcel editing. Through editing, you can prepare your crop rotation, divide a parcel into individual parcels in the case of multiple crop planting (in our application, one crop corresponds to one plot). Editing is only possible for plots without crops.

Map editing

Merging parcels – adjacent parcels with the same code can be merged.
Splitting parcels – any unsown parcel can be split into multiple parcels.

Further details about the map can be found in our article Working with the Map. In case of changes in parcel geometry or other modifications in your farm's layout, we also recommend reading our article Parcel and Crops on it.

Parcels

The Parcels tab contains a list of all parcels, crops, and areas on the farm.

The 'Plot Overview' displays all parcels, their area size, farmer block area, culcure, crop type, nitrogen applied to the crop, and assignment to a zone. More details can be found in the Parcel Overview article. By clicking on the parcel name, you can open a page with parcel details, where detailed information about the parcel and recorded activities on it is available.

On the parcel detail page, you can find detailed information about a specific parcel, including its history, what was grown on it, how much nitrogen was applied to individual crops, what activities took place on the parcel, or information from satellite data. More details can be found in the Parcel Detail article.

Zones

You can merge multiple parcels into a so-called 'zone' based on your criteria, such as having the same crop. This will speed up the input of agricultural record-keeping activities and make it easier for you to navigate the parcel overview. This feature can be used, for example, in the following ways:

Merging small parcels that cannot be physically combined on the map into a single parcel, but are so small and close to each other that in reality, they are managed as a single parcel, so that the same crop is always grown there, the same machines are used, and the same fertilizer and plant protection products are applied. In this case, the 'zone' replaces the individual parcels.
The second way is to merge all parcels with the same crop to expedite filtering and working with them. In an agricultural year, most events typically occur by crop, meaning that corn is sown for several days in a row, then is fertilized, and so on. To avoid having to search for individual parcels, you can create a zone called 'corn' and include all parcels with corn on them.

You can read more about zones and how to work with them in the Zones article.

Activities

The activity overview contains a list of all activities that have been recorded on the farm. It also provides the option to create individual activities.

These activities are currently divided into 4 sections:

Sowing plan - sowing, harvest, and mowing pastures
Record-keeping of fertilizers and PPP.
Variable applications
Other activities

For each activity, there are forms ready to guide you through the entire process of entering agricultural record-keeping activities.

You can find more details in the Activities Overview article.

Stocks, stock control card

Stocks are used to keep track of material movement during the agricultural year. Individual materials can thus be recorded as received or issued by issuing activities in the application. There is an overview of the entire stock as well as individual materials in the form of a stock control card. Currently, we have fertilizer, plant protection products, and seeds in stock. When entering quantities that are no longer in stock, you will be alerted. It is possible to print a stock control card for both individual materials and the overall stock. You can also record stock decrease in the warehouse by means other than via activities in the application. Details about stocks can be found in our Stocks and Stock Control Card article, as well as Export of Stock and Stock Control Cards.

Reports

Reports are used for printing various summaries of data that have been entered into the application. You can specify a time range for which you want to generate the report. The default setting is from the beginning of the calendar year to the current date. You can then choose whether you want a report for the entire farm or just a part of it. There is an option to generate multiple reports at once; you simply need to select which reports you want from the various categories.

Reports can be generated in Excel or PDF format. Once generated, the report is downloaded to your computer. Currently, a report can only be generated when it contains data; you cannot generate an empty report.

Here is a list of the provided reports:

All agro activities,
Seeded areas,
Sowing plan,
Pastures report,
Yield,
PPP usage,
PPP usage statistics,
PPP usage statistics according to crop,
Fertilization,
Fertilizers usage without pasture,
Fertilizers usage statistics,
Fertilizers usage statistics according to crop.

You can find details in the Reports article.

Catalogues

Catalogues contain a list of individual crops, fertilizers, and PPPs used on the farm. In all three categories, you can add your own entries, your own variety, fertilizer, or plant protection product if they are not offered in the Catalogue. For fertilizers, you can enter your own analysis. At the beginning, you need to fill in the Catalogue for your farm. What is added to Catalogue is always available in individual forms when entering record-keeping data.
You can find more details in the Catalogues article.